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design fun PowerPoint Presentation social media

Three Transparently Phony Ways to Appear Less Confident

Confidence. Somehow, this word became virtuous in the 1980’s. It remained a positive trait — until fairly recently.

Confidence men, we called them in the 1930’s and 40’s. Over time, we shortened this to “Con Men” or “Cons”. Overly charming, smooth. Hucksters. Yech.

Cons transmit that they are absolutely positive in their correctness. Who trusts the overly confident?

Bernie Madoff and his ilk have made us collectively uneasy about confidence again.

Striped bachelor
Creative Commons License photo credit: Matti Mattila

How to appear less confident

If you’re an overly confident speaker, you might have a big problem connecting with a modern, tech-savvy audience. (Especially here in the American Midwest!) In an era of quickly produced, less-than-polished user generated content — your confidence might seem inappropriately over-the-top.

Here are 3 quick and completely insincere ways to tone down any over-confidence you may have as a speaker or presenter.

  1. Toss in filler words. A few, “ums and ahhs” and nervous shuffling can go a long way to instill the idea that you’re thinking about what you’re saying. You’re not glibly reciting a speech. You’re not absolutely convinced that you are unequivocally correct. You’re open to starting conversations and creating a dialog. Your social awkwardness in public speaking indicates that you’re thinking. That you’re concerned. That you care enough to be nervous. Audiences warm to this kind of humility.
  2. Ugly up your PowerPoint slides. Nothing says, “I’m overly image conscious” like professionally designed PowerPoint presentations. When it looks like a presenter spent 80 hours in meetings with a team of designers, writers, and speech coaches to deliver a one-hour presentation — that’s the take-away. That’s what the audience will talk about behind the speaker’s back. The message won’t stick when all people talk about is how pretty the slides were and how Hollywood the storytelling was.
  3. Dress out-of-sync. I watched a multi-millionaire give a presentation to 200+ business people. The audience? In modern business attire. The presenter? In a sad, schlumpfly suit from the 1980’s. The audience LOVED him. Think they merely tolerated his eccentric garb because he was rich? Guess again. I also watched a junior software engineer wearing an unpressed polo shirt and lumpy khakis present to a board wearing business suits. They ADORED his presentation, too.

If you’re an awkward or eccentric speaker, rejoice. This is your time! Embrace your humility! Hug your weirdness!

And if you’re a con artist, your audience will likely see through your naked attempts to “Aw, shucks it up” for them. After all, this is the age of authenticity and transparency — two achingly glorious buzzwords that shine a bright, unflattering spotlight on slick over-confidence and transparently phony faux-humility mannerisms.

Social awkwardness is in!

Nerds, enjoy it while it lasts…

What will the next wave of popularity be?


Categories
design PowerPoint Presentation

The Creepiest PowerPoint Design Trend of 2009

architecture.
revolutionary.
relationships.
re-contextualize.

Those were four words on four slides in a 15 minute PowerPoint presentation I witnessed last month. The remaining 700 slides in the presentation each had one word on them, as well.

OK, I’m exaggerating. There couldn’t have been 700 slides in that presentation.

But it seemed like it.


In the presentation I saw, random buzzwords that the speaker used in his narrative kept fading in-an-out of the PowerPoint slides projected behind him. Oh-so-slowly.

After a few minutes, I blinked, shook my head, and looked away. I was getting too mesmerized by the slow word parade.

I was looking for meaning in those words. I was looking for context. There wasn’t any.

After looking off to the right for a few moments, I focused on merely listening to the speaker while I stared at a blank wall. The presenter was telling a story about a problem his customers had, and how his product helped solve it.

It wasn’t a half-bad story, so I turned to look at the speaker.

Then, I saw it.


synergy?

I grimaced. I had to look away again.

Since this presentation, I’ve seen a few other slow-word-parade style presentations. I suspect presenters create this style as something of a mood board to set the tone for the presentation. It can be easier and cheaper to toss word salad at people than to craft a story and work on polishing the delivery.

Personally, I find this word-mood board style of presentation design distracting and disturbing. It was hard for me to focus on connecting with the speaker or his story. I found myself thinking that he would have been much more effective with absolutely nothing in the background.

I’ve seen this technique a number of times this year. Let’s hope this a trend that will, uh — fade quickly!

What are better ways to set the mood for your presentation?


Categories
PowerPoint Presentation

Stop! In the Name of Acronyms!

“Stop! Police!”

That’s what I’d yell if I was a police officer chasing a suspect. And apparently, I’d be wrong.

New York City Cops IMG_2912
Creative Commons License photo credit: stevendepolo

A buddy was watching a crime drama a while ago. I came in late. As I settled on the couch, a police officer was chasing a suspect.

“Stop! NYPD!” shouted the policeman. The bad guy kept running.

“What’s NYPD?” I asked my chum.

“This story is set in New York. NYPD is New York Police Department. Everyone knows that.”

“Really?” I asked. “If I was visiting New York, and some nut with a gun was chasing me screaming out alphabet soup. I’d run faster.”

Of course, screaming out the acronym NYPD is ludicrous. If I was in Chicago, would police officers scream, “Stop! CPD!”? And if the Ontario Provincial Police yelled, “Stop! OPP!” — suspects would probably break out in laughter.

It doesn’t take any longer to say “New York” than it does “NY”. Same number of syllables. So it’s not a matter of speaking an acronym for speed. And it’s not a department that’s chasing a bad guy — it’s a solitary officer. Even weirder — why say the name of the city at all? Isn’t that redundant? After all, the suspect probably knows what city he’s in!

I asked my crime-show loving friend all of these questions. He seemed annoyed.

“Because it’s TV. I’m sure they say, “Stop, Police” in real life. Now can we please watch the show?”

I stopped talking, but I kept thinking about it. In real life, people can get a little acronym happy. The police officer became so accustomed to interdepartmental and collegial jargon — he forgot that anyone outside his circle wouldn’t know what the heck he’s yelling about.

It’s not just television show detectives that have acronym issues. As a consultant who gets brought into larger organizations, one of my first tasks is usually to crack the acronym and jargon code that insiders use among each other. This can actually be kind of fun — like a puzzle. Or learning a new tribal language. It also helps keep my wits sharp for when adolescents and young people start talking in Instant Messaging Lingo (IM, for short!) –“OMG! POS – TTYL.”

So when it comes to crafting presentations or communication pieces for an external audience, consider hiring a writer or editor — if for no other reason than to have an outside set of ears and eyes experience the communication piece. You won’t believe the alphabet soup I’ve often encountered in external marketing presentations. It often slips by, unnoticed to ears that have grown tone-deaf to the buzz of interdepartmental acronyms.

It’s really that ubiquitous. Don’t believe me?

For a fun little exercise, open up any one of your recent corporate or organizational PowerPoint presentations. Do an acronym count — it’s quite likely that you’ll find at least one.

And before you think, “Yeah, but everyone knows THAT acronym…” please think about how little work it might take to change it. You can make yourself more clear by actually speaking the words — instead of chanting the letters that represent the words.

This one simple act may keep your suspects — er, prospects — from running away!


Categories
Presentation

Are you nutritious or superstitious?

My host told me to go ahead and fill up at the wet burrito bar a half hour before I was scheduled to talk to a large audience. I politely declined.

I can’t eat just ANYTHING before a major presentation. I don’t want to subject the audience to a fit of, em, gastronomic distress during a presentation. I know better than to digest a large, spicy, bean-filled meal  minutes before having a microphone clipped near my face.

And yet, I need to eat. I expend energy during a presentation. I’m not the kind of person who can go without food.

So what can I eat before a presentation? I got into the habit of packing a peanut butter sandwich. On whole grain bread. And drinking water. That’s it. That’s been my go-to for a pre-presentation meal for an awfully long time. It gives me energy. It sticks to my ribs. No blood sugar crashing — and no burping. It also packs easily. I can put a few peanut butter sandwiches in a zip lock bag, and they can survive a mean day of travel. Pair it with a banana or other piece of fruit, and it works for me.

Of course, I veer from this pre-performance diet from time to time. Out of circumstance and politeness, I’ll often eat whatever my host will present to me. As long as it’s not stinky, sugary, or burpy, I’ll probably eat it. And sometimes, event coordinators serve meals that are great for performance energy, but they’re delicious, too. 

But as much as I’d like to tell you that my peanut-butter presentation diet is a sensible solution to keeping my energy high while avoiding discourteous gastronomical side effects, I have my suspicions. It seems that performers and presenters are a superstitious lot — we get into habits that have nothing to do with reason. I’m the sort that usually has a peanut butter sandwich on my person while travelling.

But is that good nutrition…or weird superstition?

Many actors say “break a leg” instead of “good luck” before a performance. Whistling behind the stage or uttering the name of a certain Shakespeare play? This is also supposed to bring bad luck. And let’s not forget all the good luck superstitions: athletes and actors are famous for carrying good luck talismans or undergoing quirky little rituals before performing.

Is my peanut butter sandwich + water pre-presentation diet practical and sensible — or have I veered off into the land of the supernatural? Could my peanut butter sandwich simply be a good-luck charm? Am I nutritious or superstitious?

What’s your presentation diet plan? What foods do you avoid — or are absolute must-haves on the day of a performance?

Even if it’s not food-related — what’s the oddest ritual or habit you’ve heard of someone routinely undertaking before a performance?

Categories
Presentation

The 4 Most Important Elephants of Presentation

In grad school, a marketing professor insisted on an oral report. One student in class did not speak English as her first language.

When she gave her report, she began talking about “The Most Important Elephants of International Marketing”. We all thought, of course, that she mispronounced “elements”. After the first time, most audience members, including myself, merely smiled.

But after a few minutes, it became clear that she was going to repeat the word “elephants” — multiple times — for the remainder of her presentation! So our professor interrupted the speaker.

“Excuse me,” he said kindly. “I hate to interrupt you. Your speech content, so far, is very good. But one small thing is unclear.”

He explained that an elephant was a huge animal with a trunk, tusks, and floppy ears. The speaker looked bewildered.

So the professor pantomimed the trunk and made a strange elephant noise. The professor suggested that perhaps the word she wanted was “element”.

Down for a drink!
Creative Commons License photo credit: Mara 1

The speaker looked embarrassed. She blushed and stammered. Trying to recover, she asked the laughing audience:

“So elephants are very big, powerful animals, yes?”

Of course, we all agreed with her.

“My ideas are big, powerful ideas. Just like elephants. So please continue to think of my elements as elephants.”

For the remainder of her report, she would say the word “elephant”, then excuse herself and carefully say “element”.

It became clear to me that she had rehearsed her report, and used the word “elephant” in rehearsal . For her speech, the wrong word was ingrained in her brain. It wasn’t going away any time soon! Nonetheless, she recovered nicely. She delivered a wonderful presentation, elephants and all!

I learned four unintended lessons from her talk:

  1. Practice doesn’t make perfect. If you’re rehearsing incorrectly, you can count on faulty delivery. Rehearsing alone is fine – but not forever. Get feedback.
  2. Mistakes can be endearing. No one thought the speaker was an idiot for making a mistake. The audience empathized with her, and found her mistake charming.
  3. Preparation pays. Even though the speaker bobbled one word, it was clear she knew her material. She recovered, and delivered a report that likely earned her an “A”.
  4. The unexpected can rivet attention. Because of one mispronounced word, I remember a 15 minute speech — 20 years later. Why not use a homophone — or other unexpected technique! — to make your next presentation more memorable?

What’s your most important elephant when you deliver a presentation? Or rather, what unexpected technique do you like to employ to make your presentation content stick?

🙂


Categories
PowerPoint Presentation

Your PowerPoint Is Not Your Presentation

“May I have a copy of your PowerPoint presentation?” asks an audience member.

“What for?” I ask.

“So that I can look at it later.”

“Is there something I said that isn’t clear? Do we need to go back?” I ask.

“No, no. Great presentation. I just want a hard copy.”

“Well, no,” I answer. “My PowerPoint slides are my props. They’re not my presentation.”

OK, I don’t actually say that last bit.

I often want to, but I don’t! Instead, I usually say,

“I’m glad you liked the presentation. But public speaking is a part of my livelihood, and I give this presentation multiple times, in multiple venues. I don’t want the presentation floating around the internet. I’m sure you understand. But tell you what, after about six months or so, I’ll probably be done giving this presentation, so if you want to leave me your card…”

Seriously. Be a polite audience member. Never, ever ask a presenter for his or her presentation. (Not unless the presenter offers it to the audience as a download or CD or print out first. I sometimes do this after a 6 month run.)

If you like my presentation, I’m flattered. Really.

But my PowerPoint slides are usually props for my speech.

Would you go up to a juggler and ask, “Neat act! May I have your balls?”


Creative Commons License photo credit: Ladonite

OK, maybe you would!

But if you’ve been paying attention and taking notes during a speech or presentation, you won’t need the PowerPoint presentation. Really.

So don’t ask!

In fact, I often design stand-up presentations so that they are complete gibberish if someone looks at the slides only. Without my narrative and personality, the PowerPoint presentation usually won’t make much sense. It won’t help the viewer in any possible way.

I suspect that most people ask because they like the presentation. I also suspect they have personal or psychological problems! Like pack rats, they like to collect useless things. Or that they want to get all CSI on how I might have programmed an animation. Or they might be lazy and want to rip off a graph — or cut, copy, paste a factoid or graphic — instead of re-create it themselves.

But know this: to a presenter, it’s not one bit flattering when an audience member asks for a hard copy of the presentation. It signals they weren’t paying attention.

Instead, a thoughtful, polite audience member might ask, “Could you please show us the slide with X on it again? There were a few numbers on it that I’d like to reference…” or something that’s slightly less offensive than asking for the entire presentation.

Really, if you’re a happy audience member, find another way to show appreciation. Applause is always appreciated.

Also: be a presenter with balls. If someone asks for your presentation, learn to tell them no.

Maybe then, well-intentioned audience members will learn to quit asking!

(PS — How do you tactfully tell an audience member, “NO!”)


Categories
PowerPoint Presentation

Which PowerPoint Presentation Would You Prefer?

Today’s PowerPoint presentation question is inspired by a Molson Canadian Bottle Label.

Answer Honestly
Would You Prefer…
  • A hum-drum speaker using a scrumptious looking PowerPoint presentation?
– OR –
  • A scintillating speaker using a visually so-so PowerPoint design?
Well, beer drinkers and others — what’s your answer?
PS — In case (hah! case!) you have no idea what I’m talking about with regard to beer campaign labels, see the Molson bottle photo below. Or, if you’re a logician, you can label (hah! label!) this PowerPoint Presentation Fallacy as “False Dilemma.”

Either way:

Cheers!


Categories
PowerPoint Presentation Twitter

PowerPoint Pet Peeve: The Passive Voice

Which sentence do you like better?

  • A PowerPoint presentation was given by the CEO.
  • The CEO gave a PowerPoint presentation.

Both sentences relay the same information. So why do you like the second one better?

  • The first sentence is longer. It uses the passive voice.
  • The second sentence is shorter. It uses the active voice.

When I listen to speakers who almost exclusively rely upon the passive voice, I go a little bonkers. Why?

Cascabel
Creative Commons License photo credit: Jacob Garcia

The passive voice is mushy and weaselly. It signals that the speaker is trying to hide something. When someone says, “Mistakes were made ,” I instantly want to spring up and scream, “By whom?”

If one more benefit shakes out of using Twitter, let it be a giant reduction in people using the passive voice. Active voice is shorter, swifter, and more powerful. It takes responsibility. It’s the stronger, nobler choice.

I have no idea why so many presenters use the passive voice. Do you?

And what are your grammatical presentation pet peeves?

(Of course, it might be a fun exercise to write your blog comments, exclusively using the passive voice. That might help me exorcise my peevishness!)


Categories
Presentation social media Twitter

How Twitter Can Enhance Your Presentation

Much ado over a Twittering Congress. Last week during the President’s address to the joint session of Congress, some members Twittered through the speech. Almost immediately, two basic attitude camps sprang up among pundits:

1. How dare they! Congress should be paying rapt attention, not providing color commentary.
2. Kudos! Now, the public gets to immediately know what’s going on in the minds of elected officials.

Texting

Creative Commons License photo credit: ydhsu

How dare they! The “How dare they” camp comes across as quaint, old-fashioned. Traditional presenters bristled with comments like: “if someone is Twittering during a presentation, it means that the speaker is not keeping their interest and attention. They’re failures as presenters!” Another “how dare they” comment reflected the cell phone disruptions from the 1990’s – remember the days when presenters reminded everyone to turn off their cell phones and pagers?

The kudos camp. People who embrace the Congressional Tweetstream are facing the inevitable: more and more people WILL Tweet during your presentation. People have been making color commentary behind the speaker’s back for ages — with Twitter, it all becomes immediate and public. And it’s not going to stop any time soon. In fact, Twitter backchannel behavior only going to grow and thrive. Instead of fighting it, learn to embrace it! Plan on it!

Three Quick Ways to Harness the Power of Twitter to Enhance Your Presentation.

1. Think in terms of one-liners and sound bites. Unlike a cell phone ringing, Tweeting during a speech is not disruptive. It is akin to a laugh line or an applause line. Think of it this way: when a comedian drops a one-liner, he or she waits a beat for the audience to process the joke. After the beat, the audience bursts out in laughter. When you give a presentation to a Twittering audience, you’ll want to think in terms of sound bites and one liners, too. Drop a few Twitter liners into your speech, then pause. Wait for the audience to process the thought. Then, resume speaking when the sounds of thumbs clattering away on mobile texting devices die down.

2. Plan for Tweeting audiences. Over at the Speaking About Presenting blog, Olivia Mitchell shares her experiences of presenting live to a Twittering audience. Ms. Mitchell outlines 8 key points she learned while presenting to a Twittering audience. Rather than reiterate them here, go read them! Olivia and other presenters are embracing Twitter, and inventing new methods to connect with a socially savvy audience. The advantages of connecting with your audience’s preferred way of communication are clear. The bonus? You can spread your messages farther & faster when you communicate appropriately for a Tweeting audience!

3. Devise hashtags for your presentation. Hopefully, your conference or meeting organizer will assign a hashtag for the conference. If they haven’t, make sure you come up with one that’s short, memorable, and unique. Encourage your audience to tag their Tweets. When you later search for tagged Tweets , you’ll get a stream of your backchannel commentary. You’ll know which lines worked, which didn’t, and which spread like wildfire. Hashtags let you more effectively spread your presentation to an audience beyond the room. Hashtags also let you critique your presentation, so that you can become a better speaker.
What other ways might you change your presentation style to more positively connect with a Twittering audience?


Categories
Presentation social media

How Public Speaking Can Make You Richer, Thinner, and Better in Bed

Bill Gates released a container of mosquitoes as part of his presentation schtick at the exclusive TED conference last week. Apparently, his gimmick intended to teach a privileged TED audience that mosquitoes cause malaria.
However, what happens at TED doesn’t stay at TED. Gates’ stunt earned major media buzz. The worldwide backchannel chatter is that Microsoft unleashes bugs on unsuspecting people.
This gives us two public speaking lessons to think about.
  1. Blowing Smoke: Outrageous acts and claims get attention.
  2. The Larger Audience: The folks in front of you may not be your primary audience.
Blowing Smoke. Check your email inbox – especially the junk folder. Flip on a TV or glance at a magazine rack. How many outrageous headlines and claims do you see?

Many of us are bombarded daily with outrageous claims. A pervasive part of our daily landscape, we suck in outrage as if it were oxygen.
Details? Features? Specificity? Facts? Information? Not so much. Those tend to get buried.
Due to overexposure, are many of us becoming just a little immune to this approach? Or at least more weary? A wee bit more skeptical?

Or are we as happy as ever just to know we’re going to be richer, thinner, and better in bed — never mind the nagging details about how all of these benefits are going to come to fruition?

The answer, of course, is apparent. People talked about Gates’ outrageous act — they didn’t chat about the facts and figures he presented to support his claims.
Are you with me, camera guy? Outrageous stunts and outrageous claims get attention. People talk about them. So they spread like malaria.
The Larger Audience. The live audience of rich people at TED wasn’t Gates’ primary audience. Gates got his message out to a much larger worldwide audience.
Similarly, the audience in front of you may not be your real target. How can you effectively combine outrage and social media to make sure people talk about your ideas — so that you can gain a much larger audience?
Remember the 2006 White House Correspondents’ Association Dinner. Stephen Colbert was the speaker — and he gave a satirical presentation that did not, um, resonate comfortably with the live audience in front of him. However, Colbert’s performance quickly went viral online. His message reached a much larger audience that seemed to cherish his performance.
By combining outrageous acts with the power of social media channels, your message can go out to a much bigger audience.
You, too, can use social media and public speaking to become richer, thinner, and better in bed.
(If you really want to help someone with malaria become better in bed, consider the Nothing But Nets program)